Communication with parents

How do you ensure that parents know ‘who’s who’ and who they contact if they have concerns about their child?

  • ‘Key staff’ section on the academy websites
  • On entry to the academy parents/carers will have the opportunity to meet form tutor/head of house/performance leader (all years)
  • Regular contact via telephone calls/letter (all years)
  • Learning Support Manager/Assistant SENCO meet parents (all years)
  • Parents evenings (all years)

Do parents have to make an appointment to meet with staff or do you have an open door policy?

  • Academy will endeavour to meet with parents – open door policy
  • Appointments can be made at a mutually agreed time

What opportunities are there for parents to have their say about their son/daughter’s education?

  • Parents evenings (all years)
  • Parent questionnaires (all years)
  • Annual review meetings (all years)
  • Open door policy (all years)
  • Arranging a meeting with middle leaders/senior leadership team (all years)
  • Via the academy website (all years)

What opportunities are there for parents to get involved with the academy or become academy governors?

  • Application to be a governor when parent governor position becomes available
  • Volunteering via ‘Friends of Haywood’

How does the governing body involve other agencies in meeting the needs of pupils with Special Educational Needs and supporting their families?

  • Special Educational Needs link governor
  • Standards and Progress Governing committee
  • Governors attend data reviews
  • Governors ratify Learning Support policy and accessibility plan

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Communication with parents

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Communication with parents

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The Equality Act 2010 defines a person as disabled if they have a mental or physical impairment, which has a substantial and long-term and adverse effect on the person’s ability to carry out normal day to day activities.

Rehabilitation of Offenders Act 1974

All posts involving direct contact with children are exempt from the Rehabilitation of Offenders Act 1974. However, amendments to the Exceptions order 1975 (2013 & 2020) provide that certain spent convictions and cautions are ‘protected’. These are not subject to disclosure to employers and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Ministry of Justice website. Shortlisted candidates will be asked to provide details of all unspent convictions and those that would not be filtered, prior to the date of the interview. You may be asked for further information about your criminal history during the recruitment process. If your application is successful, this self-disclosure information will be checked against information from the Disclosure & Barring service before your appointment is confirmed.


Reference Permission

I understand that in order to complete my application references must be sought on my behalf and are a statutory requirement for any employee or volunteer position within education. I hereby grant full permission for my professional records including attendance and disciplinary data to be shared with the City Learning Trust.

Equal Opportunities Monitoring Form

City Learning Trust is an equal opportunity employer. The aim of our policy is to ensure that no job applicant or employee receives less favourable treatment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation. To ensure that this policy is fully and fairly implemented and monitored, we would appreciate if you could provide the following information:
You will be considered as having a disability for discrimination purposes if you fit the definition as given in the Equality Act 2010. In the Act, a disability is a ‘physical or mental impairment which has a substantial and long-term adverse effect on a person’s ability to carry out normal day to day activities.’ For these purposes, ‘long term’ is taken to mean the condition is likely to last longer than 12 months or likely to recur.

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Data Controller name: City Learning Trust The Trust uses this information to review compliance with its policies on equal opportunity in relation to recruitment. We will use this data to inform our statistics on the representation of the categories of individual as shown above. We will treat all personal information in line with current data protection legislation and our data protection policy. *For more information on how we use the information you have provided, please see our privacy notice for job applicants which is located at In order for us to process this information and to comply with data protection legislation, we require your consent. You are not required to give your consent; you acknowledge that any consent given is freely given. Your job application is not dependent on your giving consent to our processing of this data. Including your signature below will signify your consent to our processing of this information. Once you have given consent, you may withdraw it at any time by contacting us via email.